Forum:SH:Wookieepedia at Celebration VI

Yes, Celebration VI is still nine months away, but it's time to get organized. Last time, we missed the deadline to apply for a table because we were too late getting organized. This time around, the deadline is even earlier. So let's get cracking!

Dates and location
August 23rd-August 26th, 2012. Orange County Convention Center, Orlando, Florida

Useful links
Add to as necessary.


 * Official website
 * Fan Table application
 * Fan Panel application

Will be there

 * 1) Haven't purchased my ticket yet because I'm making plans to turn this into a three-week vacation if I can afford it, but I'll be there.  Master Jonathan &mdash; Jedi Council Chambers Monday, November 21, 2011, 19:23 UTC
 * 2) I have a Trivia World Championship bronze medal to defend.  DD97 Which bear is best? 23:59, November 21, 2011 (UTC)
 * 3) I am definitely going to attend Celebration VI and already have my ticket. --C-3P0 13:50, February 13, 2012 (UTC)

Unsure but interested

 * 1) This is a maybe possibly based on what happens by next year. I'm to be doing research hopefully on another continent close to this time, so maybe I can work things around? I really feel I need to make up for not attending CV, especially if we get another table and/or event going. I do appreciate seeing that we are getting on this now. --  Riffsyphon  1024 02:02, November 23, 2011 (UTC)
 * 2) The only way I can attend is if I tag along on a road trip from Pennsylvania to Florida. Else, it just won't be financially feasible and purchasing tickets ahead of time is out of the question.  However, since I have nine months to save up some scratch, I'll try.   Trak Nar  Ramble on 02:19, November 23, 2011 (UTC)
 * 3) Hopefully. This is a tentative sign-up since next summer is going to get really busy for me in RL. I've been slightly planning on this trip since Celebration V ended, so hopefully I'll be able to pull it off. If I do make it, I will probably be able to mind the table for at least a little while, pending what is going on and what we decide to do with the table.-- Cal Jedi Infinite Empire.svg (Personal Comm Channel) 22:31, November 21, 2011 (UTC)
 * 4) *I've moved my name to here, since it seems more appropriate to my situation.-- Cal Jedi Infinite Empire.svg (Personal Comm Channel) 03:05, November 23, 2011 (UTC)
 * 5) I'm going to have to be a heck of a lot more employed by then for it to be a possibility. And if I *am* employed, I then have to turn right around and get time off to go . . . so not getting my hopes up. jSarek 10:45, November 23, 2011 (UTC)
 * 6) *Might be helpful to know just how much this will cost the average con-goer, and of course the price goes up the farther away they are from Florida (during tourist season). --  Riffsyphon  1024 03:29, November 24, 2011 (UTC)
 * 7) **Last year, the total cost for me was around $1,600, which included the cost of driving 2,000 miles round trip, five nights in a slightly upscale hotel in Orlando, two nights (one each way) in a motel room in Georgia, meals, tickets to both the convention and the Last Tour to Endor event, and a couple of expensive purchases (an overpriced bowling shirt that turned out to be too big for me and a Force FX lightsaber).  Master Jonathan &mdash; Jedi Council Chambers Thursday, November 24, 2011, 04:35 UTC
 * 8) ***Let's scale that down to bare essentials here. Assuming people fly to Orlando, and room together (which is highly recommended, especially those that have done this before or know others going), and buy nothing extraordinarily expensive, then we're looking at what for ballpark? --  Riffsyphon  1024 07:47, November 25, 2011 (UTC)
 * 9) ****Having neither flown anywhere nor roomed with anyone else in my life, I can't help ya there.  Master Jonathan &mdash; Jedi Council Chambers Friday, November 25, 2011, 16:19 UTC
 * 10) It's in Orlando again, which is where I live and I'm definitely interested in going but we'll have to see as it comes closer.  OLIOSTER  (talk) 02:04, November 27, 2011 (UTC)
 * 11) Probably not, but I'd definitely love to. We'll see as it gets closer. I'm moving off to college around that time, so I really have no idea. Money is a huge factor too. MasterFred Commerce Guild.svg(Whatever) 19:31, December 7, 2011 (UTC)

Wookieepedia table
OK, this is the big thing. Last time the deadline to apply for a table was May 2, and we missed that because we didn't really start getting organized until a week later. This time around, the deadline is February 27. Got that? From the time I created this page, we barely have three months to figure out what we want to do. Application links are in the "Useful links" section above.  Master Jonathan &mdash; Jedi Council Chambers Monday, November 21, 2011, 19:23 UTC

Questions to answer:
 * Who's going to file the application? Probably best for that to be done by an admin or bureaucrat.
 * If we get a table, who's willing to staff it? We must have somebody at the table at all times the convention hall is open.
 * I'll certainly be willing to pay my dues for a few hours.  DD97 Which bear is best? 00:09, November 22, 2011 (UTC)
 * What do we want to have at the table? We get one electrical outlet, but I don't know if we get Wi-Fi access. If we do, it would probably be a good idea to have a laptop at the table so we can show people the site. I'm willing to loan my laptop to the cause if no one else will.  Master Jonathan &mdash; Jedi Council Chambers Monday, November 21, 2011, 19:23 UTC
 * SO, we've gone from three months to three weeks. Is this just not in the cards?  DD97 Which bear is best? 22:21, February 6, 2012 (UTC)
 * It's on the agenda for discussion at the Mofference this Saturday night. &mdash;MJ&mdash; War Room Tuesday, February 7, 2012, 05:10 UTC
 * I do hope we make some headway with the Mofference discussions tonight. See you there! --  Riffsyphon  1024 11:31, February 11, 2012 (UTC)
 * I apologize. I was unable to make the Mofference last minute. It appears there was some leeway in this however. --  Riffsyphon  1024 09:15, February 12, 2012 (UTC)

Volunteer signups
If we're going to have a table at all, we need enough people to staff it throughout the entire convention (a total of 34 hours). If you are going and willing to staff the table, please sign below and indicate the maximum number of hours you are willing to volunteer. We're not signing up for specific shifts yet, but just trying to get a feel for whether there's even enough people going to be able to have a table. If you're planning on going but not 100% sure you'll be able to make it, please say so when you sign up so I can take that into account. No application will be submitted unless I can be sure we will have enough volunteers to man the table.


 * 1) I'm willing to work as much as needed, but I want time to be a regular convention-goer as well. Master Jon (Holocomm) Sunday, February 12, 2012, 04:51 UTC
 * 2) Still willing to put in a few hours on a few days.  DD97 Which bear is best? 18:07, February 12, 2012 (UTC)
 * 3) If you need more volunteers, I can pitch in a few hours, but like Master Jon I do not want to be at the table all the time. --C-3P0 13:50, February 13, 2012 (UTC)
 * 4) Even though my presence largely hinges on whether or not I'll be able to even afford to go, I would gladly pitch in some time at the table. So, who's volunteering to give me a lift to Florida? :D  Trak Nar  Ramble on 09:26, February 18, 2012 (UTC)

General discussion
Right now, we have three "for sure"s willing to work the table and one "maybe". That's not enough. I would like to have at least five to six who are committed to going in order to submit the application; this is to ensure that we still have enough in the event somebody has an emergency at the last minute and can't make it and that everybody has time to be a regular convention-goer. I would really like for us to be represented at the convention, but only if we can get enough people. The deadline to submit the application is 11:59 PM ET tomorrow night, so we have about 25 hours. I would need an hour or so to prepare the application, and I don't want to be rushed by doing it at the last minute. Therefore, I'm going to give this until 7:00 PM ET tomorrow (midnight UTC) before I decide to not submit the application. Thanks. &mdash;MJ&mdash; Holocomm</b> Monday, February 27, 2012, 03:55 UTC
 * I would love to help, but I honestly have no idea if I'll be able to make it. If I can manage the trip, I will definitely volunteer some time at the table. MasterFred Commerce Guild.svg<sup style="color:green">(Whatever) 05:22, February 27, 2012 (UTC)
 * OK, that gives us two "maybe"s. I'm willing to submit the application with just four "for sure"s if there are enough "maybe"s to reasonably assume that at least one of them will make it, but I'm not sure about doing it with just three "for sure"s like we have right now. I'm holding out hope that we can get a couple more to commit before the deadline. &mdash;MJ&mdash;</b> War Room</b> Monday, February 27, 2012, 06:34 UTC
 * I will be pinching pennies these coming months, so I hope I can become a "for sure," but this month... I can't say for certain. I have bills and a security deposit to pay, and an apartment to move into. :/  The biggest obstacle for me is money for travel expenses and for the tickets.  Since, if I can go, I intend to share lodging (let's cram six Wookieepedians in one room!), that will help save some money.  Most of the cost will be travel expenses, which until I can be reasonably sure that I will be able to save up for it, it relegates me to the "maybe" slot.  Trak Nar  Ramble on 06:46, February 27, 2012 (UTC)
 * It would be very sad if we could not get a table because there are not enough volunteers. MJ, have you thought about reaching out to the folks at TheForce.net and Forcecast? They had a rather large area at C5 and maybe they would share with us a table to put Wookieepedia leaflets on and where we could stand part of the time, whenever one of our volunteers is available. --C-3P0 16:58, February 27, 2012 (UTC)
 * That's an idea I hadn't thought of. Assuming TFN has already applied for a table, that's something I could possibly discuss with them later and wouldn't necessarily have to be done by the application deadline, which is now less than 12 hours away. I'll look into that in the next couple of weeks if we don't get more volunteers in the next few hours. &mdash;MJ&mdash;</b> Jedi Council Chambers</b> Monday, February 27, 2012, 17:06 UTC

Alright, after thinking it over, I went ahead and submitted the application with the following note attached: Due to the economy and the early application deadline, we are not yet sure if we will have enough users attending to man the table as many users are still trying to figure out whether or not they will be able to come up with the money to make it to Orlando. I think we can do it, but this application is contingent upon obtaining enough volunteers to staff the table. If we are not able to get enough volunteers by one month before the convention, we will have to cancel the table. We'll see if that passes muster with them. They'll respond by March 1, whether we're accepted or not. &mdash;MJ&mdash;</b> Jedi Council Chambers</b> Monday, February 27, 2012, 23:00 UTC
 * And I already got a reply from Mary Franklin, who's glad we want to come back. I don't know whether that's an official acceptance or not, but I'll ask for clarification if I don't hear anything else by Thursday. &mdash;MJ&mdash;</b> Holocomm</b> Monday, February 27, 2012, 23:04 UTC

Wookieepedia panel
This may require a bit more discussion. Do we want to apply to do a panel of some kind? The deadline is the same as it is for a table. We're probably the ideal people to do a trivia contest, so that would probably be the best way to go here unless somebody else has a better idea. Thoughts?  Master Jonathan &mdash; Jedi Council Chambers <sub style="margin-left:-11.75em;">Monday, November 21, 2011, 19:23 UTC
 * As far as trivia, Kevin Liell intends to host the "Celebration VI Star Wars Trivia World Championship" again. We could look into working in conjunction with him on that.  DD97 Which bear is best? 00:07, November 22, 2011 (UTC)

Other discussion
General questions/comments not related to a specific section above go here.


 * My idea is that, if possible, we get at least one of the laptops hooked up to the IRC under a special Nick, perhaps something to the effect of "Wookieepedia-VI". In that way, every Wookieepedian across the world can still be at Celebration VI in a sense, if they log in to IRC. The Wookieepedians that could not make it could keep in contact with the other Wookieepedians that are there, sharing ideas and maybe even having a chance to get Leland Chee or some other VIP on the IRC to talk with us. Comments, questions, criticism on that idea?-- Cal Jedi Infinite Empire.svg (Personal Comm Channel) 22:29, November 21, 2011 (UTC)
 * That's a good idea.  Master Jonathan &mdash; Jedi Council Chambers <sub style="margin-left:-11.75em;">Tuesday, November 22, 2011, 01:36 UTC
 * Thanks. :) We'll have to work out more of the details of the idea once we find out about if we'll have Wi-Fi access, someone to keep an eye on the IRC, etc.-- Cal Jedi Infinite Empire.svg (Personal Comm Channel) 01:44, November 22, 2011 (UTC)